Dir-3 KYC Filing

Director identification number (DIN) refers to a unique identification number allotted to an individual who is willing to be a director or is an existing director of a company. DIN is obtained by filing an application in eForm DIR-3, which was initially a single-time process to be carried out by the one who wishes to become a director in one or more than one company.

However, now with an update in MCA’s registry, it becomes mandatory for all directors having DIN to submit their KYC details in e-Form DIR 3 KYC every year.

Important Update by MCA – “DIN holders of DINs marked as ‘Deactivated’ due to non- filing of DIR-3KYC/DIR-3 KYC-Web and those Companies whose compliance status has been marked as “ACTIVE non-compliant” due to non-filing of Active Company Tagging Identities and Verification(ACTIVE) e-form are encouraged to become compliant once again in pursuance of the General Circular No. 11 dated 24th March, 2020 & General Circular No.12 dated 30th March 2020 and file DIR-3KYC/DIR-3KYC-Web/ACTIVE as the case may be between 1st April, 2020 to 30th September, 2020 without any filing fee of INR 5000/INR 10000 respectively.”

Filing e-Form DIR 3 KYC

According to the recent announcements by MCA, directors are required to submit his KYC details to the MCA if they meet the below-mentioned conditions:

  1. Director Identification Number (DIN) was    allotted to them by or on 31st March of the preceding year and
  2. DIN is in approved status

Note: KYC is mandatory for the disqualified directors also.

Things to keep in mind while filing e-Form DIR-3 KYC
  1. Director will have to provide their mobile number and email id while filing this e- form. This information will be verified by a One-Time-Password (OTP)
  2. Directors will have to use their digital signatures for filing this e-Form
  3. Directors will have to ensure that e-Form is certified by a Chartered Accountant or Cost Accountant or Company Secretary, practicing the profession

Due Date and Penalty

Charges for Not Filing DIR 3 KYC Form When a director fails to file the e-Form by the due dates (or extended due date) on MCA 21 portal, the DIN of such director is marked as ‘Deactivated due to Non-filing of DIR-3 KYC’ by the department. In such cases, the director can re-activate his DIN by filing the missed out e-Form DIR-3 KYC after paying a late fine of INR 5,000.

Details Required to File DIR 3 KYC Form

  • Details of Nationality
  • Details of citizenship like gender, date of birth etc. Permanent Account Numer (PAN)
  • Passport (compulsory when DIN holder is of foreign nationality) Driving License
  • Personal Mobile and Email ID Proof of Residential address. Voters Identity card

Documents Required:

Proof of Permanent Address (Mandatory) Any 1 (one) from the following: –

  1. Passport
  2. Aadhar Card
  3. Electricity Bill
  4. Telephone Bill
  5. Utility Bills et.
  6. Voter’s Identity Card
  7. Driving license
  8. Ration Card
  9. Bank Statement

Note: Self-attested copies of any of the above documents are needed. Not older than 2 months

1 year for foreign national in case of documents under point (f) to (i) are furnished)

Proof of Present Address:  (In case ‘No’ is selected in the field “Whether the present residential

address is the same as permanent residential address”) Any 1 (one) from the following: –

  1. Bank Statement
  2. Mobile Bill
  3. Telephone Bill
  4. Electricity Bill

Note: Self-attested copies of any of the above documents are needed. Not older than 2 months.

1 year for foreign national (mandatory).

Self-Attested Copy of

  1. Aadhaar Card  Aadhaar is mandatory, in case the applicant is a resident of India (if not received). Voter ID or Passport or Driving Licence.
  2. Copy of Passport Mandatory
    1. In applicant has a valid passport
    1. In the case of foreign nationals residing in India, a self-attested copy of Visa along with an arrival stamp is also required
  3. Self-attested copy of PAN Mandatory, in case, the applicant is a citizen of India

Note: Any other attachments must be digitally signed by the applicant.

Besides, above-mentioned details, directors must also be prepared with the following things:

  1. His digital signature to file the form
  2. Attestation of above-mentioned documents by CA, CS, or Cost Accountants who are practicing the profession. Attestation by the prescribed authorized person in case of Foreign nationalities
  3. A declaration made by them (applicant/director) properly attested by CA, CS, or Cost Accountants who are practicing the profession

Step-by-step Process to File DIR 3 KYC Form

  • Step 1: Download the form
  • Step 2: Fill in the DIN details
  • Step 3: Furnish the Required Details in the DIR- 3 KYC Form
  • Step 4: PAN Verification
  • Step 5: Update Contact Details and Verify OTP
  • Step 6: Authentication of e-Form
  • Step 7: SRN Generation
  • Step 8: Email communication

Procedure after e-form submission

Once the e-Form DIR-3 KYC is submitted successfully, an SRN is generated and allotted to the user for the future use correspondence with the MCA.

The applicant will receive an email that acknowledges the receipt of the form on his personal email ID.

DIR-3 KYC & DIR-3 KYC Web Form Under MCA

Form DIR-3 KYC WEB is simply to verify the data filled by the DIN holder in his previous year’s Form DIR-3 KYC provided that the entire data is updated and there are no changes in the data

Step-wise guidance to file the form:

  1. Log in to the MCA portal with the help of your login credentials Click on MCA Service → DIN Services → DIR-3-KYC-WEB
    1. Enter your DIN
    1. Mobile number and email ID that are pre-loaded will appear on the screen Click on send OTP
    1. An OTP will be directed to your mobile number and Email ID Enter the OTP and Click on “Verify OTP”
    1. Pre-loaded details of the DIN holder will flash on the screen. Tally all the details and make necessary changes. Finally, Click on Submit
    1. A zero rupee challan and SRN shall be created if the form is filed on or before 30th September

Due date assigned by MCA for filing Form DIR-3 KYC

For the persons who are having DIN on 31 March it is mandatory to file Form DIR-3 KYC on or before 30 September of the current month. For those who have acquired the DIN anytime after 31 March of the current year are required to fill the form on or before 30 September of the next financial year

No matter if the person is appointed or not as the director in any public or private company or is a partner or not in the LLP, if he is a DIN holder, he must furnish form DIR-3 KYC and update the details.